Visibility
AI Readiness Review
Understand where AI is already being used, what risks exist and which controls should come first.
- AI usage inventory.
- Shadow AI risk map.
- Data exposure review.
- Control roadmap.
Approved AI workspace for SMEs
Your team is already using AI. Give them one safe place to use it.
Kubrius gives companies a controlled AI workspace with approved tools, policy checks, private routing, Company Docs Q&A, Policy Q&A and audit logs built in.
Reduce unmanaged AI use without blocking useful work. Users get practical AI tools. Leadership gets visibility, control and evidence.
Built for SMEs that need practical AI control, not enterprise compliance theatre.
The problem
AI adoption has already happened. Control has not caught up.
Staff are using ChatGPT, Copilot, Gemini, Claude, Perplexity, browser plugins, meeting transcription tools, CRM AI features and email assistants. Most businesses cannot clearly see what is being used, what data is being shared, or which tasks need review.
Shadow AI is not theoretical anymore.
Employees are using AI to draft emails, summarise documents, review contracts, analyse data and speed up daily work. Some of that work is useful. Some of it creates avoidable risk.
- Sensitive data may be pasted into public tools.
- Client documents may be handled without approval.
- HR, finance and legal workflows may lack human review.
- Managers may have no reliable audit trail.
The real issue is behaviour.
You can write an AI policy, but if users do not have a safe way to use AI, they will keep using whatever tool is fastest.
- Which AI tools are approved?
- Which tasks are safe, restricted or not allowed?
- Which documents require private routing?
- When should human review happen?
- What evidence exists if a client, board, insurer or auditor asks?
A written AI policy is not enough if users have nowhere safe to actually use AI.
Primary product
The AI Control Portal gives staff approved AI tools for real business work.
Kubrius is tool-based, not model-based. Normal users do not need to choose models or understand routing. They choose the task. Kubrius applies the company’s rules.
General Chat
Approved everyday AI assistance with usage logging.
Customer Email
Draft replies with tone, policy and review controls.
Company Docs Q&A
Cited answers from approved internal documents.
Policy Q&A
Allowed, restricted or unclear answers from policy sources.
Contract Review
Summarise sensitive documents using controlled routing.
HR Assistant
Guide staff using approved HR policies and review rules.
Finance Assistant
Support finance workflows with stronger sensitivity checks.
Technical Support
Answer from internal runbooks, tickets and documentation.
How Kubrius works
Useful for staff. Visible for management. Controlled by policy.
Kubrius reduces unmanaged AI use by making the approved route easier, safer and more useful than random tools.
1
Approved workspace
Give users one place to access approved AI tools for common business tasks.
2
Policy checks
Check task type, user role, sensitivity and company rules before AI is used.
3
Private routing
Route sensitive work to private or local models when public AI is not appropriate.
4
Cited answers
Company Docs Q&A and Policy Q&A answer from approved sources and show citations.
5
Warnings and blocks
Risky requests can be warned, blocked, routed privately or escalated for human review.
6
Audit evidence
Log the user, tool, policy outcome, routing decision, sensitivity level and review recommendation.
Practical first step
Start with an AI Control Scorecard
Before buying another AI tool, understand where AI is already being used, what data may be exposed and which controls should come first.
The scorecard gives you a clear starting point: current usage, priority risks and the first approved workflows worth putting into Kubrius.
Usage snapshot
Identify where staff are already using AI and which workflows matter most.
Risk priorities
Highlight obvious data exposure, policy gaps and uncontrolled AI routes.
Control roadmap
Decide what should be allowed, restricted, blocked or reviewed by a person.
First workflows
Choose the approved AI workflows that should be introduced first.
Portal fit
Assess whether the AI Control Portal is the right next step.
Secure fit
Identify whether any sensitive workflows need private routing or local models.
The Kubrius path
Visibility first. Control every day. Secure where needed.
Kubrius gives SMEs a practical path from unknown AI usage to controlled AI workflows and private deployment for sensitive work.
Control
AI Control Portal
One approved AI workspace for staff, with policy checks, automatic routing, document Q&A and audit logs.
- Approved AI tools.
- Policy-aware workflows.
- Warnings, blocks and review rules.
- Management evidence.
Secure
Private AI Appliance
Private/local AI infrastructure for companies that need stronger control over sensitive documents, models and data flows.
- Local/private LLMs.
- Private document search.
- Private Company Docs Q&A.
- Reduced public AI dependency.
What Kubrius is
AI control infrastructure for practical businesses.
Kubrius helps SMEs give staff safe AI access while giving leadership the controls and evidence needed to manage AI responsibly.
- A controlled AI workspace for business users
- A policy-aware layer for AI workflows
- A private routing path for sensitive work
- A source of audit evidence for management
What Kubrius is not
Not another generic chatbot.
Kubrius is not positioned as a legal compliance guarantee, a generic ChatGPT wrapper or a tool only for regulated enterprises.
- Not EU AI Act compliance software
- Not a guarantee of legal compliance
- Not just “chat with your documents”
- Not only for law firms or large enterprises
Kubrius does not provide legal advice. It helps companies create practical AI controls, audit evidence and safer workflows.
Next step
Control AI before it controls you.
If your team is already using AI, the question is no longer whether your company should adopt it. The question is whether you can see it, manage it and prove it is being used responsibly.
Start with an AI Control Scorecard. We will identify your first control priorities and whether Kubrius is a good fit.
Thank you.
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